In June, PSD launched the 2019 Open Cities Index (OCI) and Geospatial Maturity Index (GMI) surveys. The surveys set out to benchmark the performance and maturity of open data and GIS programs across public sector organizations. Since the inception of the first OCI survey in 2015, and later, the inaugural 2018 GMI survey, PSD has solicited feedback from respondents and each year, continues to modify the surveys to best align with industry standards, along with emerging trends within the respective fields. Below is a comprehensive list of additional and modified questions to the 2019 OCI and GMI surveys.

2019 Open Cities Index

Start OCI 2019 Survey

Readiness

  • 8. Does your open data committee and/or committee working groups include a community representative(s)?
  • 9. What external educational resources does your organization provide to build awareness of your open data portal and increase engagement across your community? Select all that apply:
      • No Resources Available
      • Community Workshops/Events/Presentations
      • Community Guides
      • Open Webinars
      • Instructional Videos
      • Promotional Material (e.g. via Facebook and Twitter)
      • Other (please specify)
    • Change in wording from 2017 survey, Question 8: To what extent does your municipality provide external educational resources to build awareness of your open data portal and increase engagement across your community?
      • No Resources Available
      • Considering Providing Resources
      • Little Resources Available
      • Moderate Resources Available
      • Substantial Resources Available
  • 10. What internal educational resources does your organization provide to build awareness of your open data portal and increase engagement across your departments? Select all that apply:
      • No Resources Available
      • Internal Workshops
      • Internal Staff Training
      • Internal Staff Guides
      • Educational Videos for Staff
    • Change in wording from 2017 survey, Question 9: To what extent does your municipality provide internal educational resources to build awareness of your open data portal and increase engagement across your municipal departments?
      • No Resources Available
      • Internal Workshops
      • Internal Staff Training
      • Internal Staff Guides
      • Educational Videos for Staff
  • 11. Has your organization held an app competition (a hackathon), or partnered with an organization to host an app competition, within the past 2 years?
      • No
      • No, but scheduled
      • Yes
    • Change in wording from 2017 survey, Question 10: Has your municipality held an app competition within the past 2 years (a hackathon)?
      • No
      • No, but considering
      • No, but one is scheduled
      • Yes, with some success
      • Yes, with great success
  • 12. If yes to Q.11, check all that apply in relation to your app competition (hackathon).
      • Attendance goals were achieved
      • Community diversity was represented across attendees
      • Competition hosts measured the outcomes of the competition (ie number of ideas generated etc.)
  • 17. Does your Open Data Master Plan/Strategic Plan include a road map or framework for implementation?
      • Yes
      • No
    • Sub-question: Q18. If link to roadmap or framework unavailable, please attach roadmap or framework (or screenshot of framework) for validation purposes.
  • 19. Did your organization gather feedback as part of the development process of your Open Data Master Plan/Strategic Plan?
      • No, we don’t have a plan
      • No feedback was collected
      • Yes, feedback was gathered from staff
      • Yes, feedback was gathered from the public
      • Yes, feedback was gathered from staff and public
  • 22. Is your open data policy aligned with the 6 principles of the International Open Data Charter?
      • No policy
      • No, our open data policy is not aligned with the 6 principles of the International Open Data Charter
      • Our open data policy is aligned with some of the 6 principles of the international Open Data Charter
      • Yes, our open data policy is aligned with the 6 principles of the International Open Data Charter
  • 23. Has your city council officially adopted the International Open Data Charter?
      • Yes
      • No
  • 24. If your organization has a smart cities strategy or plan, is open data referenced as a pillar, principal or component of the strategy?
      • We do not have a smart cities strategy/plan
      • We do have a smart cities plan but open data isn’t referenced
      • Open data is referenced as a component or principle of our smart cities strategy

Implementation

New Data Sets

  • Local Election Campaign Contributions
    • Campaign contributions data for candidates of the most recent local election.
  • Council Attendance
    • This dataset may include information such as councillor names, type of meeting, meeting date, etc.
  • Council Declared Conflict of Interest
    • List of declared conflict of interest(s) by councillor.
  • Parking Citations
    • Data that may include time, location, and bylaw violation associated with the parking citation.
  • Energy Consumption and Efficiency Data
    • This data may include energy consumption at city facilities, renewable energy production, etc.
  • GHG Emissions
    • This data may include community-wide emissions over time, broken down by sector or may just focus on municipal emissions

Questions

  • 32. Have you introduced software in order to help automate the open data publishing process?
      • No
      • Yes, free open source software
      • Yes, 3rd party software
  • 33. Have you utilized a micro-procurement site to add new functionality to your open data systems? (unscored)
      • Yes
      • No
      • Other (please specify)

Impact

  • 39. Does your organization measure the extent to which staff has accessed open data for the purposes of their job duties (i.e. for research, to contribute to a report, etc.)?
      • Yes
      • No
    • (Sub Question): If yes to Q39, describe the method of measurement.
    • Change in wording from 2017 survey, Question 29: To what extent has open data had a noticeable impact on increasing government efficiency?
      • No impact
      • No way to measure
      • Little impact
      • Moderate impact
      • Substantial impact
    • (Sub question 2017 survey): Please describe the reported impact
  • 41. Does your organization have a framework in place to measure the quality of published data sets with key indicators?
      • Yes
      • No
  • 42. If yes, how is data quality measured and assessed?
  • 43. If yes to Q41, how does your organization communicate the data quality score for each published data set?
      • We do not communicate our data quality scores
      • Staff/council receive a report on data quality scores
      • Data quality scores are posted directly within our open data portal
  • 44. Does your organization measure which data format people downloaded most (e.g. CSV, shapefile, GeoJSON)?
      • Yes
      • No
  • 49. Does your municipality provide support to community groups related to open data work? (unscored)
      • No, we do not have a local group(s)
      • No, but considering
      • Yes, we help promote a group(s)
      • Yes, we help promote and support meetings
      • Yes, we help promote and support meetings and provide additional support
    • Change in wording from 2017 survey, Question 35: Does your municipality provide support to a local civic-tech group? (unscored)
      • No, we do not a local group(s)
      • No, but considering
      • Yes, we help promote a group(s)
      • Yes, we help promote and support meetings
      • Yes, we help promote and support meetings and provide additional support
  • 53. Does your open data team partner with your Economic Development Office, Business Improvement Areas (BIA’s), or Board of Trade to utilize your Open Data for an economic impact?
      • Yes
      • No
    • Change in wording from 2017 survey, Question 39: To what extent has open data had a noticeable positive impact on your local economy?
      • No impact
      • No way to measure
      • Little impact
      • Moderate impact
      • Substantial impact
  • 59. Does your organization utilize open data to identify community problems and plan for solutions?
      • Yes
      • No
    • Change in wording from 2017 survey, Question 44: To what extent has open data had a noticeable impact on identifying problems in your community:
      • No impact
      • No way to measure
      • Little impact
      • Moderate impact
      • Substantial impact
  • 71. If yes to Q69 [Has your municipality created case studies or open data personas to provide context for open datasets?], which open data case study/personas types are accessed most frequently (indicate N/A if you are not able to measure)?

Start OCI 2019 Survey

2019 Geospatial Maturity Index

START GMI 2019 SURVEY

Readiness

  • 7. Of the GIS staff, how many are employed full time or as full time equivalent?
      • 0-1
      • 2-5
      • 6-10
      • 11-25
      • 26-50
      • 51+
  • 13. Select all departments/functions in your organization that are currently using GIS?
      • Asset/Infrastructure Management
      • Planning Services
      • IT Services
      • Public Works
      • Emergency Services
      • Engineering
      • Finance
      • Parks & Recreation
      • Other (Please explain)
  • 16. If yes or in progress, why did your organization initiate the development of the GIS Strategy or Plan (Select all that apply)?
      • To satisfy legislative or regulatory requirements
      • Council requested
      • Senior Management requested
      • Staff identified the need
      • Other (Please explain)
  • 21. Please provide references (the title of the document and the URL if available) of any corporate plan referenced in the previous question that has prioritized the use of geospatial data to support the goals/initiatives of the plan. These will be used for validation purposes.
  • 35. In your opinion, does your organization employ a sufficient number of staff to meet future needs of your GIS program?
      • Yes
      • No
      • Other (Please explain)

Implementation

  • 45. Does your organization employ the following procedures to maintain data quality? (Select all that apply)
      • Formal data management process or Standard Operating Procedures
      • Proper Naming Structures
      • Data Uniformity Protocols
      • Other (Please explain)
      • None of the above
  • 47. Does your organization have a data security policy circulated within the organization that pertains to GIS data?
      • Yes
      • No
      • Other (please explain)
  • 51. What type of GIS software does your organization primarily use?
      • Out-of-the-box Commercial software
      • Open Source
      • Hybrid
  • 52. Select all GIS software applications currently in use by your organization
      • Esri Core Products (ArcGIS, ArcMap, ArcFM, etc.)
      • AutoDesk Products (AutoCAD, AutoCAD Map, etc.)
      • Hexagon
      • QGIS
      • GeoCortex
      • Other (Please Explain)
      • None
  • 57. Select all that apply to your organization’s future development of GIS software
      • Plans are in place to acquire additional supplemental software
      • Plans are in place to modify existing software to fit current/future needs
      • Plans are in place to replace primary GIS software platform
      • Maintain status quo with GIS software
      • N/A
  • 58. Has your organization transitioned to the new Canadian Geodetic Vertical Datum of 2013 (CGVD2013)?
      • Yes
      • No
      • In progress/Planned
      • Other (Please Explain)
  • 59. Required services to sustain your GIS program (i.e. technical support) are provided primarily by which of the following options:
      • Managed within GIS department
      • Organization’s IT department
      • Third Party Support
      • Other (please explain)
      • None of the above
  • 61. If yes, which of the following services are used?
      • Amazon Web Services
      • Digital Ocean
      • Google Cloud Platform
      • Microsoft Azure
      • Remote Private Server
      • Other (Please explain)

Impact

  • 69. If yes, select all types of organizations that apply to formal partnership?
      • Academic Institutions
      • Non-profit organizations
      • Local Businesses
      • Other levels of government
      • Neighbouring municipalities
      • Other (Please explain)
  • 73. Do you have a mechanism for inquiries and feedback submitted by the public as it relates to GIS information/data?
      • Yes
      • No
      • In progress
      • Other (Please explain)
  • 74. If Yes, please explain process?
  • 76. How often is formal training provided?
      • Annually
      • Quarterly
      • Monthly
      • Weekly
      • Ad-hoc
      • N/A
      • Other (Please explain)
  • 77. What forms of training are provided (Choose all that apply)?
      • Online training
      • Classroom
      • Workshops
      • Peer-to-Peer Training
      • Other (Please explain)
      • None
  • 79. What are the biggest challenges with GIS that your organization currently faces?
  • 81. Does your organization have a formal leadership succession planning process for the GIS team/department?
      • Yes
      • No
      • In Progress/Development
      • Other (Please Explain)
  • 82. Please describe your current (or planned) process in leadership succession planning?
  • 85. Please provide the name of the award, the year the award was received, and the name of the organization that provided the award for validation purposes.

START GMI 2019 SURVEY